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Academic Officer

Deadline for application: 6th January 2025, 23:59 (GMT)


Position: Academic Officer

Type of employment: Full-time employment until the end of 2025, with the possibility of extension

Starting date: February (or as soon as possible thereafter)

Location: Embassy of Denmark in Portugal (R. Castilho 14-C-3, 1269-077 Lisbon) 

Deadline for application: 6th January 2025, 23:59 (GMT)

Job description and application requirements: here

 

 

 

Do you want to join a dynamic team working to promote Danish strongholds and companies in the Portuguese market? Are you interested in supporting the Danish Presidency of the Council of the European Union in the second half of 2025?

 

The Trade Council at the Danish Embassy in Portugal is seeking to hire a dynamic, dedicated and detail-oriented local Academic Officer to the Trade Council, at the Embassy of Denmark in Portugal, based in Lisbon. As Academic Officer, you will join a team of dedicated colleagues working with a wide range of both bilateral and multilateral characters. 

One of the main focus areas of the Embassy is to support Danish companies and investors in their work in the Portuguese market. The Trade Council is experiencing a rise in demand for these services, from companies within various business sectors like energy and environment, digital transition, healthcare, supply chain management and more.

The Trade Council delivers a large range of services i.e. organising roundtables, communication, high-level stakeholder visits, seminars and other kinds of activities for promoting Danish strongholds and creating the best business framework conditions for Danish export. 

Furthermore, Denmark will hold the Presidency of the Council of the European Union during the second half of 2025, which will mean a most exciting year of preparation and execution of extraordinary events.

 

Job description

The main tasks of the Academic Officer will be to support the Trade Council in Lisbon both in relation to administrative daily tasks (invoicing and compliance) as well as in relation to some of the bigger and more complex activities including support to political reporting. Concrete examples include stakeholder mapping, sending out and follow-up on invitations for conferences and seminars, organising and setting up meetings/roundtables with both sector specific and high-level stakeholder, develop communication products, background research, assisting in writing applications for specific project funding and support the teams with the daily contact to external partners.

Your daily tasks will be performed at the Danish Embassy in Lisbon, where you will report to the Head of Trade. However, you will have various touch points with the political department as well, supporting with drafting of reports related to the core areas of interest of the Embassy, including foreign policy, domestic- and European policy, preparation and participation in meetings related to the aforementioned areas of interest, in representation of the Embassy and other academic tasks required by the Embassy, whenever needed.

You are service-minded, team-oriented and have great interpersonal skills. The position requires a person who is able to prioritize tasks, maintain overview and pay attention to details. A flexible approach is required to ensure an optimal handling of the entire portfolio of the Embassy, as tasks may be subject to changes.
You must therefore be ready to contribute to handling tasks outside your own portfolio if or when the situation requires it. Preferably, you have experience from working in administration.

 

We value the following skills: 

  • A strong sense of responsibility, thoroughness and persistence;

  • A structured mind-set and excellent planning and organizational skills;

  • High integrity and the ability to handle stressful situations;

  • Language skills: English (work language) and Portuguese;

  • Strong ability to adapt at short notice and thinking on your feet;

  • IT proficiency and solid skills regarding Microsoft Office and preferably knowledge of producing presentations/invitations/event branding, etc;

  • Ability to foster and maintain networks;

  • Experience with communication/SoMe, etc;

  • Understanding of national and European politics.

     

Salary and employment conditions

We offer an exciting, intercultural and dynamic work environment with a wide range of interesting and stimulating tasks in close coordination with your colleagues and under supervision. Great opportunities for further development of your professional and personal competences.

You will be offered full-time employment until the end of 2025, with the possibility of extension.

The work contract will be based on the Portuguese market rules and salary in accordance with the Embassy’s Salary Policy for local staff. Your salary will reflect your qualifications, relevant experience and work-related results.

Your standard working hours will be 40 hours per week with a degree of flexibility in organizing your own daily working hours. You will be entitled to five weeks of paid holiday per year.

The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish Authorities prior to appointment.

Expected start: February or as soon as possible thereafter.

 

Application process

Please send a focused and motivated application (cover letter, CV, proof of relevant education, recommendations and references) to [email protected] with [email protected] in cc, and “ACADEMIC OFFICER: [your name]” on the subject line. Applications that fail to meet the requirements of presented documents will not be taken into consideration.

Deadline for applications: 6 January, 2025.
Shortlisted candidates will be invited for an interview at the Embassy shortly after the application deadline.

 

Questions

For questions about this position, please contact Head of Economic Affairs and Trade, Maj Tellefsen at [email protected].

To get to know the Embassy's work even better, please visit our LinkedIn page.

 

Data handling

According to Article 13 of the EU General Data protection Regulation 2016/679, the Ministry must provide you with information regarding the Ministry’s handling of personal data when we collect personal data from you. We process your data for recruitment purposes only. We would like to keep your data until the specific position has been filled. We cannot estimate the exact timeframe, but we will consider this period finished when a candidate accepts our job offer for the position. Subsequently, we will delete your data. You can read more about how we process your personal data here.

 

About us

The Embassy of Denmark in Portugal attaches great importance to equal opportunities for all and welcomes applications from all qualified persons regardless of race, sex, religion, age, or disability.